Linking Worksheets

Linking  Worksheets

You may want to use the value from a cell in another worksheet within the same workbook in a formula. For example, the value of cell A1 in the current worksheet

And cell A2 in the second worksheet can be added using the format "sheet name! Cell address" . The formula for this example would be "=A1+Sheet2! A2" where the value of cell A1 in the current worksheet is added to the value of cell A2

in the worksheet named "Sheet2".

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Relative, Absolute and Mixed References

Relative, Absolute and Mixed References

Calling cells by just their column and row labels (such as "A1") is called relative referencing. When a formula contains relative referencing and it is copied from one cell to another, Excel does not create an exact copy of the formula. It will change cell addresses relative to the row and column they are moved to. For example, if a simple addition formula in cell C1 "=(A1+B1)" is copied to cell C2, the formula would change to "=(A2+B2)" to reflect the new row. To prevent this change, cells must be called by absolute referencing and this is accomplished by placing dollar signs "$" within the cell addresses in the formula. Continuing the previous example, the formula in cell C1 would read "=($A$1+$B$1)" if the value of cell C2 should be the sum of cells A1 and B1. Both the column and row of both cells are absolute and will not change when copied. Mixed referencing can also be used where only the row OR column fixed. For example, in the formula "=(A$1+$B2)", the row of cell A1 is fixed and the column of cell B2 is fixed.

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Function Library

Function Library

The function library is a large group of functions on the Formula Tab of the Ribbon. These functions include:

Auto Sum: Easily calculates the sum of a range

Recently Used:All recently used functions

Financial:Accrued interest, cash flow return rates and additional                  financial functions

Logical:And, If, True, False, etc.

Text:Text based functions

Date & Time: Functions calculated on date and time

Math & Trig:  Mathematical Functions

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Calculate with Functions

Calculate with Functions

A function is a built in formula in Excel.  A function has a name and arguments (the mathematical function) in parentheses. Common functions in Excel:

Sum: Adds all cells in the argument

Average: Calculates the average of the cells in the argument

Min:  Finds the minimum value

Max: Finds the maximum value

Count: Finds the number of cells that contain a numerical value within a range of the argument

To calculate a function:

§     Click the cell where you want the function applied

§     Click the Insert Function button

§     Choose the function

  §     Click OK

§     Complete the Number 1 box with the first cell in the range that you want                        calculated

§     Complete the Number 2 box with the last cell in the range that you want                        calculated

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Calculations

Calculations

Excel Formulas

A formula is a set of mathematical instructions that can be used in Excel to perform calculations. Formals are started in the formula box with an = sign.

There are many elements to and excel formula.

References:  The cell or range of cells that you want to use in your calculation Operators:  Symbols (+, -, *, /, etc.) that specify the calculation to be performed Constants:  Numbers or text values that do not change

Functions:  Predefined formulas in Excel

To create a basic formula in Excel:

§     Select the cell for the formula

§     Type = (the equal sign) and the formula

§     Click Enter

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Creating Reports

Creating Reports

Reports organize and summarize data for viewing online or for printing. A detail report displays all of the selected records. You can include summary data such as totals, counts, and percentages in a detail report. A summary report does not list the selected records but instead summarizes the data and presents totals, counts, percentages, or other summary data only. Access has several report generation tools that you can use to create both detail and summary reports quickly. This lesson teaches you how to create reports.

Use the Report Button

The Report button creates a simple report that lists the records in the selected table or query in a columnar format.

To use the Report button:

1.   Open the Navigation pane.

  2.   Click the table or query on which you want to base your report.

  3.   Activate the Create tab.

            4.   Click the Report button in the Reports group. Access creates your report and displays your report                     in Layout view. You can modify the report.

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