Preview and Print Documents

Preview and Print Documents

When you have your margins, tabs, and so on the way you want them, you are ready to print. In Word, You can preview your document before you print. In the Preview mode, you can review each page, view multiple pages at the same time, zoom in on a page, and access the Size, Orientation, and Margin options.

If you press the Zoom button while you are in Preview mode, the Zoom dialog box appears. In the Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that display.

When you are ready to print, you use the Print dialog box. In the Print Range area, choose All to print every page of your document, choose Current Page to print the page you are currently on, or choose Pages to enter the specific pages you want to print. Type the pages you want to print in the Pages field. Separate individual pages with commas (1,3, 13); specify a range by using a dash (4-9).

Print Preview

·          Click the Microsoft Office button. A menu appears.

·          Highlight the Print option. The Preview and Print the Document menu appears.

·          Click Print Preview. The Preview window appears, with your document in the window.

·          Click One Page to view one page at a time. Click Two Pages to view two pages at a time.

·          To view your document in normal size, click 100%.

·          Click the Zoom Button. The Zoom dialog box appears.

·          Select an option and then click OK. Perform this task for each option and note the results.

Note: As you review your document, if you see changes you would like to make to the layout, use the Margin, Orientation, or Page Size options to make the changes. If you want to make other types of changes to your document, click the Close Print Preview button, to return to your document. Once you are satisfied with your document, you are ready to print.

Print

·          Click the Print button. The Print dialog box appears.

·          Click the down arrow next to the Name field and select the printer to which you want to print.

·          Choose All as the page range.

·          Click OK. Word prints your document.

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