E-mail Basics: Creating E-mails

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E-mail Basics:  Creating E-mails
Sending an E-mail
Click New in the Menu Bar and select Mail Message in the drop down window.  The new e-mail window will open.

·          Type the address of the recipient in the To... field.
·          Type an address in the Cc… field if you wish to send a copy of the message to a third party.
·          Type a subject matter in the Subject field.
·          Type your message in the large text box.
Click Send.





Auto-complete and the Global Address List
Outlook has an auto-complete feature that attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past.
·          Auto-complete appears as soon as you start typing an address in the To… field.
·          The e-mail displayed will be Outlook’s best guess at what address you are typing.  It will refine as  you input more characters.
·         Hit enter on your keyboard when the correct address is displayed and auto-complete will fill in the remaining characters.
The Global Address List is a university-wide contact list of NU employees.  It can help you find contact information and e-mail addresses, and can be accessed from the new e-mail window.  We will discuss the Global Address List in greater detail later in this guide.
·          Type an identifying piece of information, such as a last name, into the To… field.  You do not need to enter a full name, for example entering “Jorg” will bring up “Jorgensen” and “Jorgenson”.
·          On your keyboard, hold the Ctrl key down and hit the K key.
·          The Check Names window will open.  This window lists all matches from both your personal contacts and the Global Address List.

·          Click the record for the person you want to message.
·          Click .
An e-mail address for the person you want to message will appear in the To… field.







Working with Folders
Folders provide a useful way to manage your messages.  They appear in the navigation pane.  You can create folders in any structure that suits your needs.

  •        Right click on the folder that will house your new folder.
  •     Click New Folder in the drop down menu.  The Create New Folder window will open.
  •   Type the name of your new folder in the Name field.
  • ·          Click in the Select where to place this folder field if you wish to change where your folder will be located.
    Click OK.  
·         The new folder will appear in the location you indicated.


·          You can drag and drop messages directly to this or any folder.

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