Calendar Basics

Calendar Basics

Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with other NU users.

Access the Outlook Calendar

• Click on Calendar in the Navigation Pane.  The calendar will appear in the Outlook Screen.
  
  
  

Adding an Appointment

There are two ways to add an appointment to your calendar:

·          Click New Appointment in the Menu Bar.

• Select Appointment in the drop down menu.

• OR
  Double click an area on your calendar.
  
  
  
  
• The Appointment window will open.
• Type a subject for your appointment in the Subject field.
• Type a location for your appointment in the Location field.
• Set a start and end date and time for your appointment.
• Type a note for your appointment in the large text box.
• Click in the Reminder field in the ribbon to set a reminder for your appointment.  Reminders can be scheduled for five minutes to two weeks before the appointment.
  
  
  
• Click Save & Close in the ribbon.  Your appointment will appear in your calendar.
  
  
  

Adding a Meeting Request

Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern.  When you create a meeting request, invited users will receive an e-mail invitation to which they can respond.  You will receive notification when users accept, decline or propose a new time for the meeting.

Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past, while the Global Address List provides a university-wide contact list of NU employees.

There are two ways to access the New Meeting window.

·          Click on New Items in the Menu Bar.

• Click Meeting Request in the drop down menu.
  
  
  
  
• 
  
  The New Meeting window will open. 
• Type a subject for your meeting in the Subject field.
• Type a location for your meeting in the Location field.
• Type a note about your meeting in the large text box.
  
  
  
• Click in the To… text box and begin typing the name or address of an attendee.  Auto-complete will suggest a recipient.  Hit Enter on the keyboard to accept a suggestion.
  
  
  
• Type the name of an attendee in the To… field.  Hit Ctrl-K on your keyboard and select the attendee you want from the list that appears.  Click OK.
  
  
  
• Selected attendees will appear in the To… field.
• Select a date and time for the meeting.
• Click Send to send the invitation.  Attendees receive an e-mail invitation to the meeting, and you will be notified if they accept or decline.

If You Enjoyed This, Take 5 Seconds To Share It

• Facebook
• Twitter
• Google+
• StumbleUpon
• Digg
• Delicious
• LinkedIn
• Reddit
• Technorati